Crafting an Effective Revised Quotation Email: Tips and Best Practices

Subject: Revised Quotation

Dear [Recipient’s Name],

I have attached the revised quotation for your review. This document includes updated prices and terms based on your recent feedback. Please check the details to ensure they meet your requirements. Let me know if you have any questions or need further adjustments. I appreciate your prompt attention to this matter.

Best regards,
[Your Name]
[Your Position]
[Your Company]

Sample Revised Quotation Emails

The Best Structure for a Revised Quotation Email

When you’re sending out a revised quotation email, it’s super important to get the structure just right. It not only makes your email look professional, but also helps the recipient easily understand the changes and consider your proposal. Here’s a simple breakdown of how to effectively structure your revised quotation email.

Email Structure Details

Here’s a step-by-step guide to help you organize your email:

1. Subject Line

Your subject line should be direct and to the point. It should clearly indicate that this email contains a revised quotation. Something like:

• Revised Quotation: [Your Company Name] – [Project Name]
• Updated Quote for [Service/Product] – [Your Company Name]
2. Greeting

Start your email with a friendly greeting. Personalize it if you can. For example:

• Hi [Recipient’s Name],
• Hello [Recipient’s Name], I hope you’re doing well!
3. Introduction

This section should include a brief reminder of your previous conversation or any previous quotation you’ve sent. It’s a good way to set the stage. For example:

“I’m reaching out to share an updated quotation based on our recent discussion about [specific details].”

4. Main Body

This is where you’ll present the revised quotation. You can use a table to clearly outline the details. Make sure to highlight what has changed from the previous quote.

Item	Previous Quote	Revised Quote
[Service/Product Name]	$[Old Amount]	$[New Amount]
[Service/Product Name]	$[Old Amount]	$[New Amount]

5. Explanation of Changes

Take a moment to briefly explain why the quote was revised. This could include changes in pricing, additional services, or any special offers. Clarity is key here!

6. Call to Action

Encourage them to take the next step. Whether it’s reviewing the quote or setting up a call to discuss further, make it clear what you want them to do. For example:

“Please take a look at the revised quotation and let me know if you have any questions!”

7. Closing

Finish with a polite closing statement. This could be as simple as:

• Thank you for your time!
• I look forward to hearing from you soon!
8. Signature

Include your name, position, company name, and contact information. Keeping it professional creates a lasting impression.

And that’s pretty much it! By following this structure, your revised quotation email will not only be clear and effective, but it’ll also show the recipient that you care about their understanding and experience with your proposal.

What is the Purpose of a Revised Quotation Email?

A revised quotation email serves a critical function in business communications. It communicates updated pricing or changes in terms to a client or customer. This email is sent when there are modifications to a previous quotation. The changes might include adjusted prices, altered service details, or revised quantities. The goal is to ensure clarity and transparency in the transaction process. Clients appreciate timely updates, as it builds trust. A revised quotation email often contains a polite introduction, a detailed list of changes, and a closing that invites further questions. This format helps maintain professionalism in business relations.

When Should You Send a Revised Quotation Email?

You should send a revised quotation email whenever there are changes to a previously issued quotation. This occurs in various scenarios. For instance, if suppliers change their prices, or if a client requests different services, a revised quotation is necessary. Sending this email promptly is important, as it keeps the client informed. It also prevents misunderstandings regarding pricing or services. Always aim to send the revised quotation as soon as possible after the change. This action demonstrates your professionalism and respect for the client’s time.

What Key Elements Should Be Included in a Revised Quotation Email?

A revised quotation email should include several key elements to be effective. First, begin with a clear subject line stating the purpose. Include the original quotation number for quick reference. Next, briefly explain the reason for the revision before listing all specific changes. This may involve new prices, quantities, or service details. Ensure that all changes are easy to identify and understand. Lastly, conclude the email with a courteous note, offering to answer any questions. Including these elements provides clarity and maintains a professional tone throughout the communication.

Thanks for taking the time to dive into the world of revised quotation emails with me! I hope you found some handy tips to make your future emails shine and stand out in inboxes. Remember, a little attention to detail can go a long way in making that perfect connection. If you have any questions or want to share your own experiences, feel free to drop by again! Until next time, happy emailing, and take care!